Company Secretary

Designation: Company Secretary(CS Final) – Paid Assistant
Experience: CS Final candidate completed their training
Location: Noida Sector 136

Key Responsibilities

ROC & MCA Compliance

• Preparation and filing of ROC forms such as AOC-4, MGT-7, DIR-3 KYC, PAS-3, CHG-1/4, INC-22, MSME return, DPT-3, etc.
• Ensure timely annual filings and event-based compliances under the Companies Act, 2013.
• Maintain and update statutory registers (MBP-1, DIR-12 records, share transfer register, charge register, etc.).

Board, Committee & Shareholder Meetings

• Drafting of notices, agendas, resolutions, minutes for Board/Committee/AGM/EGM.
• Assist in preparing MOMs, maintaining meeting records, and coordinating with directors for signatures.

Secretarial Documentation

• Handling share allotment, transfer, share certificates, and related documentation.
• Support in incorporation of companies, conversion, alteration of MOA & AOA, and capital structure changes.
• Assist in form preparation, certification, and compliance monitoring.

Liaison & Coordination

• Coordination with consultants, auditors, bankers, regulatory authorities, and internal stakeholders.
• Collect data from departments and ensure documents are as per MCA and SEBI compliance requirements (if applicable).

Other Corporate Support

• Assist in preparation of statutory compliance reports, due diligence documents, and secretarial audits.
• Ensure adherence to timelines, proper documentation, and compliance calendar management.
• Maintain confidentiality and support management with legal/secretarial tasks.

Skills Required

• Strong understanding of the Companies Act, 2013 and Secretarial Standards.
• Hands-on experience with MCA portal, ROC filings, and statutory registers.
• Good drafting skills (resolutions, notices, minutes, corporate documents).
• Proficiency in Excel, Word, and documentation management.
• Excellent communication, discipline, and attention to detail.
• Ability to work independently and meet statutory deadlines.