Job Description
We are seeking a dedicated and detail-oriented Accounts Executive (Payments & Compliance) to manage timely payment processing, statutory compliance, and financial data accuracy. The ideal candidate will ensure seamless coordination across departments, maintain SAP and Tally records, and uphold the organization’s commitment to financial integrity and compliance.
Key Responsibilities:
1. Timely Payment Processing
- Ensure all vendor, site, and statutory payments are processed promptly to avoid penalties, interest, or compliance issues.
2. Site Payment Management
- Prioritize urgent site-related payments to prevent delays or disruptions in project and operational activities.
3. Data Preparation & Accuracy
- Prepare and validate accounting data to ensure accuracy for management reports and financial analysis.
4. SAP Master Data Management
- Create and update SAP Master Data for vendors, items, and financial records to support system accuracy and operational efficiency.
5. Process Standardization
- Support standardization of payment processes to reduce manual work, minimize errors, and improve response time on queries.
6. Inter-Departmental Coordination
- Collaborate with Procurement, Project, Business Development, and Finance teams to ensure timely data sharing and financial alignment.
7. Invoice Booking
- Record purchase invoices accurately and on time in SAP and Tally to ensure up-to-date financial records.
8. GST & Statutory Compliance
- Ensure 100% compliance with GST regulations, including 2B reconciliation, and other statutory requirements.
- Maintain zero non-compliance across all reporting and filing activities.
9. Stock Data Management
- Maintain accurate and up-to-date stock data for stock statements and financial reporting.
10. Creditors Reconciliation
- Prepare and maintain vendor and creditor reconciliations for smooth payment cycles and inter-departmental coordination.
11. Bank Entries & Reporting
- Record daily bank transactions in SAP and Tally and assist in management reporting and fund tracking.
12. Audit Support (Internal & Statutory)
- Provide accurate data and documentation to audit teams, ensuring smooth and timely audit completion.
13. Payment Execution
- Execute all approved payments efficiently, ensuring timely completion of site-related and operational financial activities.
14. Cash Flow & Fund Allocation Support
- Provide data and assistance in cash flow forecasting and fund allocation planning to aid financial decision-making.
15. SAP Item Code Creation
- Create and maintain SAP item codes to support BOM (Bill of Material) updates and dispatch tracking.
16. Financial Integrity & Compliance
- Maintain accuracy and transparency in all financial transactions to ensure zero non-compliance.
17. Ethics & Professional Conduct
- Uphold the highest standards of ethics, confidentiality, and professionalism in all financial dealings.
18. Audit Coordination (Internal & External)
- Support both internal and external audits by providing timely clarifications, reconciliations, and supporting documents.
19. Team Collaboration
- Work closely with cross-functional teams to resolve queries, streamline processes, and enhance workflow efficiency.
Qualifications & Skills:
- Bachelor’s or Master’s degree in Commerce, Accounting, or Finance.
- 2–5 years of experience in Accounts Payable, Compliance, or Financial Operations.
- Working knowledge of SAP, Tally, and MS Excel.
- Good understanding of GST, TDS, and other statutory compliances.
- Strong attention to detail, data accuracy, and analytical mindset.
- Excellent communication and coordination skills.
- Ability to prioritize tasks and meet deadlines under pressure.